RETIRING UNIVERSITY POLICIES

Related Policy – Establishing University Policies

About This Procedure

University Procedure

Determining the Need to Retire a University Policy

A responsible university officer, policy owner, or Policy Advisory Committee (PAC) chair may identify a university policy that is no longer needed.  Reasons for policy retirement typically include, but are not limited to:

• Changes in Board of Regent policy or university policy.
• Changes in legislation.
• Changes in requisite procedures.
• Changes in university operation.

Retiring a University Policy

1. The policy owner, responsible university officer, or PAC chair identifies a policy that should be retired.
2. The policy owner consults with stakeholders to determine if retirement is appropriate.
3. The policy owner completes the Policy Review, Revision, and Retirement Form and notifies the PAC chair that the retirement consideration is ready for the PAC to review.
4. The PAC chair schedules the consideration for policy retirement for the next President’s Council (PC) meeting.

President’s Council Review

1. The PC reviews the policy retirement request.
2. If approved, the policy is officially retired and no longer in effect.
3. If rejected, the policy remains in affected and no further action is required.
4. If the policy retirement is approved, the PC completes the Policy Retirement Form and submits it to the PAC chair.

Post Policy Retirement Processes

1. The PAC chair removes the policy and related documents from the policy library
2. The PAC chair archives a copy of the retired policy, related documents, and approval form.
3. The policy director communicates the retirement of the policy to the campus community.
4. The responsible university officer and policy owner deliver any additional communication to relevant stakeholders.
5. The responsible university officer and the policy owner update training related to the retirement of the policy.